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Live Hiring Flow

Once you have clicked Let’s Recruit in the Job Settings page, you will land in your Hiring Flow, your LIVE candidate management flow.

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How do I add candidates to a job’s Hiring Flow?

To access your Hiring Flow from your homepage, go to your Jobs page and select the job you want to work on. Within the Hiring Flow things will start to get real! This is where the magic happens.

Add a candidate to the Hiring Flow - To add a candidate into your Hiring Flow, click on the Add candidate icon in the left hand bright blue column menu bar. The ‘Add Candidates’ window will appear.

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 In the ‘Add Candidate’ window, you can search for candidates from within your Active and Alumni candidate lists and add them to your job.

o Use the search bar and filters to narrow down your candidate search. Once you have identified your candidate, add them to the job by selecting the check box next to their name (you can also select multiple candidates at once.) When you’re happy you have selected the right candidates, click ‘Add To Job’.

Manage your Hiring Flow:

How do I filter and manage candidates within the Hiring Flow?

Manage candidates within the hiring flow - To sort your candidates, begin by clicking on the filter icon in the blue bar on the left-hand side of your Hiring Flow. The filter bucket will expand and pop out. Here you can search and sort your candidates. Use the search bar, tags, the Stryve Score system, CV availability, status and more.

How do I see an overview of the key details of a job?

View key hiring details - In the top banner of the Hiring Flow, you can find key details such as who is the hiring lead, number of applicants and the gender diversity.

Can I change how I view candidates in the Hiring Flow?

Candidate Card view settings - Each candidate appears in your Hiring Flow as a Candidate Card. If you fancy expanding or minimising your cards, you can edit the size into List, Profile or Detailed in the top right-hand corner of the flow. Click the drop down and select your option.

How can I use my candidate card features?

Candidate Card Features
On each candidate card, you will find multiple icons to help you manage the candidate.


o     Eye - The eye icon allows you to hide a candidate. If you select the eye, the candidate card colour will fade.

o Stars – Give your candidate a star rating out of five.

o Notes - Add notes to store against each candidate in their candidate profile.

o Time period – See how long ago the candidate was added to the job so you can keep an eye on when you should get in touch.

o Stryve Score – Check out your candidate’s suitability for the role (Score out of 100).

o Auto-coms – If your candidate is a Stryve Source candidate, the envelope icon symbolises they have received an automated email regarding the job via Stryve Source.

o Source – If your card features the colourful dots Stryve Source icon, this candidate has been sourced via Stryve Source.

Can I see how long a candidate has been in the Hiring Flow?

Time/Date - On each candidate card, you will see how long ago the candidate was added to the job, so you can keep an eye on when you should get in touch

How can I review a candidate from within the Hiring Flow?

Candidate Quick View - To get a quick overview of any candidate, click on their name in the Hiring Flow and a window will pop up with some new options. From here, you can preview the CV and change the status of the candidate; reject, hold or progress.  

You can also use this window to look through all of the candidates for the job by using the Next and Previous buttons. Or, select View Candidate to link directly to their full candidate profile.

Trigger actions in the Hiring Flow:

About: You set up your actions for the Hiring Flow when you created your flow template in ‘Job Settings’, so you’re ready to begin making moves!

How do I trigger my action cards?

Trigger actions - To trigger your actions, simply drag and drop your chosen candidate’s card into the next stage. A confirmation window will pop up for actions - if you are ready, simply select your action and click confirm.  

Email or Slack Actions

For an email or slack action, you will see a Preview of your action’s settings. If you are ready, simply select Next and then the green Confirm button to trigger your action.

Can I customise emails when moving candidates in the flow?

If you would like to edit your message copy when moving candidates between stages, it’s easy. Select the Edit Message button and adjust your copy in the next window. When you’re happy, press Next and then Confirm.

How do I confirm an event action?

Interview

If your action is an interview, you can also update your calendar options here, as well as the email message. Select the Schedule Invites button to open up your calendar settings, adjust the location, date and time for your event as required.

When you’re happy, press Next and then Confirm in the final window.

Smart Interviews

For Smart Interviews, let Stryve take the admin off your hands and find your available time slots using our Stryve Calendar tool.

· Populate the fields in the Review Automated Actions window.

· Select a name in the Host Calendar field – this will indicate which email account the email invite will come from.

· Location - Remember, if your meeting is online, include a video or call link in the location field.

· Attachments – select the dark blue Add button, below the message field to directly upload a file from your computer.

· Select Advanced Options to open additional fields to allow you to edit the Title, Host and Message.

Scheduling

o Populate the scheduling tabs so that Stryve Calendar has all the details it needs to find the perfect time slot for your event.

o Select the dark blue Search for Available Dates button. Then Stryve will select five available time slots from the calendars selected.

o If you need more options, click on More Dates to see an expanded list of available options. You can select a maximum of ten options in total.

o Once you have selected your preferred options, press the green Next button.

o To check the status of your Event invite, visit the Event tab in your Inbox. Here you can see the Status of your event date - Awaiting Date Selection or Confirmed.

How do I edit the status of my job from Live to Archive?

If you wish to archive a Live job there are two options:

1.  Select the Settings icon in the bottom of the bright blue column menu bar in your Hiring Flow. This will take you to the Job Settings page. Here, select the Live drop down next to the job title and select Archive. A Confirm Job Status window will appear, if you’re happy select Archive Job.

2.  You can also archive a Job from within the Job Settings page. To do this click on the Live dropdown, select Archive. Again, we’ll ask you to confirm this action as you will no longer be able to use this flow once it is moved to Archive.

REMEMBER - You will no longer be able to edit any details or move any candidates through the Hiring Flow if you archive a job.

How do I view pending applications?

Find your pending applications in the blue menu bar in your live Hiring Flow.

Here you can view a list of all applications that have come in via your Careers Page. You can resend confirmation emails, confirm applications yourself, and remove expired applications.

To protect you from bots and spam, candidates who apply via your Careers Page, must confirm their application by clicking the link in their confirmation email. This link is valid for one week, after which they will need to apply again.

 


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How do I add candidates to a job’s hiring flow?
Take a look
How do I filter and manage candidates within the hiring flow?
Take a look
How do I see an overview of the key details of a job?
Take a look
Can I change how I view candidates in the hiring flow?
Take a look
How can I use my candidate card features?
Take a look
Can I see how long a candidate has been in the hiring flow?
Take a look
How can I review a candidate from within the hiring flow?
Take a look
How do I trigger my action cards?
Take a look
How do I edit the status of my job from Live to Archive?
Take a look
Can I customise emails when moving candidates in the flow?
Take a look
How do I confirm an event action?
Take a look
How do I view pending applications?
Take a look